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Digital Evidence Manager
Comprehensive Digital Evidence Management Solution

VeriPic’s Digital Evidence Manager® is the one place to manage all of your digital evidence:

  • Video from Body Worn Cameras
  • Suspect or Witness Interview room video recordings
  • Crime Scene Photos and Video
  • Audio Witness Statements
  • Scanned or Digital Documents
  • Case Information and Notes
  • Imaged Cell Phone memory
  • Any other files that are considered Digital Evidence
Customer Testimonial – Santa Clara PD

How is Digital Evidence Management® different than just storing the files?

Back in 1998, nearly 2 decades ago, VeriPic started designing a product specifically for Law Enforcement just to protect all files that will become evidence. After working with Law Enforcement Agencies to develop what they needed to manage digital evidence we came up with a package of capabilities to meet specific needs of our customers. Because these capabilities went well beyond just the simple storage of files, we call this package of capabilities Digital Evidence Management®. Here is a partial list of what you get:

  • All Evidence Files are tracked by an Audit Trail™ which puts an Authentic Time Stamp™ on each recorded activity for that file
  • All files are encrypted but each file has a different encryption key. This assures that, in the unlikely event of a hacker attack, the hackers are unable to decrypt multiple data items at the same time because each encryption key is different for each file.
  • All files are protected from tampering by using multiple interlocking hash values. This method is protected by US Patent #7,480,796 held by VeriPic
  • Discovery responses to court motions are made easy with the eDiscovery Compiler module
  • Crime Scene photos may be authenticated by the software detecting signs of tampering. In order to do this VeriPic has collected sample data on almost all production cameras from 1999 to present times in order to compare photos to known authentic photos. VeriPic now has one of the world’s largest archives of photo samples from production digital cameras.
  • Digital Evidence Manager® supports a 2 stage management method of Body Worn Camera Videos. This is analogous to how you handle physical evidence where the evidence first goes into the VeriPic Locker then is later processed and goes onto a shelf in the property room. In the case of VeriPic this is how we handle Body Worn Camera videos. All videos first go into the VeriPic® Locker product. Approximately 97% of Body Worn Camera videos are not evidentiary and they stay here until they are swept out by the retention policy. Those few videos that are evidentiary are then moved to the Digital Evidence Manager® and are handled as Digital Evidence and subject to all the protections required. (Rule of thumb: Use Digital Evidence Manager to handle all digital evidence. Use VeriPic Locker to handle Body Worn Camera videos until they become evidence then move them to Digital Evidence Manager).

 

How do you know you are getting a genuine Digital Evidence Management® system?

Digital Evidence Management is a registered Service Mark of VeriPic, Inc. (Reg. US Patent and Trademark Office) and only VeriPic and VeriPic’s business partners (click here for a list of partners) are licensed users of this system. To ensure you are getting the quality and features of a true Digital Evidence Management® brand system always insist on getting a product licensed to use this description.

What is the VeriPic® Digital Evidence Management® solution?
Here’s a partial list of the reasons to choose VeriPic:

  • Easy to Use: Users can typically start after only 2 hours of training.
  • Award Winning: VeriPic won the Cygnus Law Enforcement Group’s Innovation Award for Software.
  • It’s Reliable: It performs repetitive tasks under computer control. It helps prevent human error.
  • It’s Secure: 256 Bit military strength encryption.
  • Economical: Freedom of choice in way to store your data…
    On your server or In the Cloud or Hybrid
  • Compatibility: Choose any brand of Body Worn Camera, Digital SLR, Audio Recorder, and Scanner. You’re never stuck with one brand.
  • Reduce Paperwork: DEM makes paperwork… Paperless. Reduce overtime pay or keep officers on the street more.
  • Advanced Technology: Photo Authentication™, Patented Multiple Hash, Randomized Encryption Keys, TurboView™, etc.
  • Smart Phones: Optional VeriPic Evidence Pad™ smart phone app works seamlessly with DEM.
  • Compatible Products: Digital Evidence Manager is one of a complete suite of Law Enforcement software products. All of VeriPic’s products share the data seamlessly between them. If you want one system of software that can handle what you need instead of having multiple silos of data, VeriPic is the system you should choose.

 

What is the process for an agency that wants to transition from one brand of Body Worn Camera to another?

Many agencies that have owned Body Worn Cameras for a few years elect to replace their old cameras with a new one from a different company. They don’t replace all the cameras at once. Cameras are only replaced a few at a time as necessary. This means there is an overlapping period when the new cameras and the old cameras are used at the same time.

VeriPic’s software works with many different brands of Body Worn Cameras to allow your agency to be using both the old cameras and the new cameras at the same time during the transition period. Software made by manufacturers of Body Worn Cameras typically supports their own cameras and not cameras from other companies’ cameras thus making the transition to a new camera difficult. This is where VeriPic’s software can help your agency.

 

Evaluation Criteria
Digital Evidence Management at its core

Here are a few things to think about when evaluating a Digital Evidence Management® system:

  1. Is it a true Digital Evidence Management® brand licensed product from VeriPic or its partners? Only officially licensed Digital Evidence Management products and services contain the features that make up a true Digital Evidence Management® brand product.
  2. Has the product won any awards for excellence in software for Law Enforcement? VeriPic’s products are award winning products.
  3. How secure is the product? VeriPic’s Digital Evidence Manager® has never leaked any customer data since 1998. Does any other product you are considering have such a long and secure history?
  4. The engineers who developed Digital Evidence Manager® came from the Silicon Valley and had worked at many of the companies that have developed software like photo editors, virtual desktops, etc. Call us if you want to know which companies and what products our engineers had been responsible for. You would be pleasantly surprised.
  5. How long has the company been doing this? VeriPic has been doing this since 1998 and evidence managed by VeriPic’s systems has been to court all across the country for nearly 2 decades. Does any other system you are considering have this kind of history?
  6. Can the system compare authenticate photos and videos? VeriPic has maintained a very large database of sample photos from a vast number of production cameras since 1999 to present for the purpose of being able to authenticate digital photos and videos.
  7. Is the system compatible with multiple brands of digital cameras and body worn cameras? Some makers of Body Worn Cameras make software designed to just store video from their own cameras and nobody else’s cameras.
  8. How simple is it for you to switch Body Worn Cameras?
  9. Many agencies that have owned Body Worn Cameras for a few years elect to replace their old cameras with a new one from a different company. They don’t replace all the cameras at once. Cameras are only replaced a few at a time as necessary. This means there is an overlapping period when the new cameras and the old cameras are used at the same time.

    VeriPic’s software works with many different brands of Body Worn Cameras to allow your agency to be using both the old cameras and the new cameras at the same time during the transition period. Software made by manufacturers of Body Worn Cameras typically supports their own cameras and not cameras from other companies’ cameras thus making the transition to a new camera difficult. This is how VeriPic’s software can help your agency.

  10. Which data storage method should I choose?
  11. With VeriPic you have a choice in how you want to store your data while other vendors may push you into one storage option and not give you a choice. You have a choice of three data storage models: On-site, In the Cloud, Hybrid. Which should you choose?

    On-Site:

    You should choose this model if you have a very large database. On-Site storage is by far the most economical per Gigabyte of data. Your local network will also have the fastest speeds so large accounts with huge amounts of data will most likely choose this model. We have some accounts with multiple Petabytes (1 Petabyte = 1 million Gigabyte) of data stored this way.

    In the Cloud:

    This is most often chosen by small to mid-sized accounts that have a smaller amount of data to store. This is because the current internet infrastructure is still not very fast in many cities and there is a limit on how fast you can send the data from your location into the cloud. In larger cities where the internet speeds are high enough the cloud may be appropriate for larger agencies but the cloud is typically used by small to mid-sized agencies due to internet speed limitations. Contact a VeriPic advisor at 888-837-4742 Option 1 to find out if this is a good option for you.

    Hybrid:

    This choice means a full copy of your data is in the cloud while a partial copy is on your server. This model is best in situations where the customer wants VeriPic to take over the work of backing up the data. The cloud copy is a redundant and backed up copy of your data. Part of the data, typically the recently used or recently uploaded data, is kept on your server for speed and performance reasons. This memory model is useful for clients where they want VeriPic to handle the IT work yet they still want the speed and performance of local on-site data. This model is especially useful in situations where internet speeds aren’t quite high enough for high speed and performance.

Related Solutions
Digital Evidence Manager – Cloud
  • Manage your digital evidence on www.DigitalEvidenceCloud.com
  • VeriPic handles all IT needs so that your IT department doesn’t have to
  • Website can be reached using any device with an internet connection

 

Evidence Pad™ Mobile App for iPhones and iPads
  • Take Photos, Videos, Witness statements and notes with your Mobile Device
  • Send data into Digital Evidence Manager (On-Site, Cloud and Hybrid versions)
  • Wireless and secure transmission of the data using the “VeriPic Connect” service for a flat fee
  • Documentation of Body Worn Camera Video by typing or voice recognition

 

VeriPic Locker for Body Worn Camera Video
  • Allows Dock and Walk™ of Body Worn Cameras at the end of the shift
  • Allows documentation (Titles and Notes) of Body Worn Camera Video
  • Handles retention policies of Body Worn Camera Video
  • Compatible with many brands of Body Worn Cameras allowing agencies to use a mix of cameras at the same time

 

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