Choosing the wrong evidence management platform creates problems you won’t see until it’s too late. A system that looks capable in a demo can fall short on the details that matter most: chain of custody documentation, user access controls, prosecution disclosure, and what happens to your data if the relationship ends.
This scorecard gives your evaluation team a structured way to assess any vendor before your agency commits.
Who this is for
Evidence supervisors, IT directors, and agency administrators responsible for selecting or replacing an evidence management system.
What’s inside
26 evaluation criteria across six categories: chain of custody and audit trail, user management and access control, evidence intake and file management, case visibility and reporting, prosecution disclosure and sharing, and vendor support and total cost.
Each criterion includes a checkbox and a notes field so your team can document vendor responses during or after a demo. A scoring guide at the end helps you interpret your results and determine next steps.
Why it matters
A vendor who cannot clearly answer these criteria during a demo is telling you something important. Use this checklist before your agency signs anything.
Not sure where to start with your evaluation? Read The Complete Guide to Evaluating Evidence Management Software for Law Enforcement Agencies first, then use this scorecard to put it into practice. You can also use it alongside 10 Questions to Ask During an Evidence Management Software Demo to make the most of your vendor conversations.
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